![]() ![]() ![]() A PDF document magnified, before and after reflowing (UN Convention on the Rights of Persons with Disabilities) Adobe’s guide to reflowing text in a PDF has instructions. This means that when you make text bigger, it will change to fit the screen at its larger size, removing the need for annoying (and inaccessible) sideways scrolling. There are also free browser extensions such as CopyFish that you can use if you don’t want to download documents.Īn additional feature of OCR is that it allows you to reflow text. This feature is available on Adobe Acrobat Pro DC and can be enabled by using the Recognise Text feature in the Enhance Scans tool tab. OCR scans a PDF document and recognises text, turning it into a format that can be edited. There are several steps you can take to make PDFs more accessible, the most useful being o ptical character recognition (OCR). This is because PDFs are essentially image files meant to preserve exact formatting and not to be edited as text. Often, PDFs cannot be read by a screen reader, and they can be difficult to read on mobile devices. If you are reading or editing documents in Portable Document Format (PDF), there are some barriers to accessibility. Vision Australia’s Document Accessibility Toolbar is an excellent example that is used around the world. There are also Word add-ons to help improve accessibility as you work. Microsoft Office Accessibility for beginners (LinkedIn Learning, 24m 4s, UQ log-in required) explains the steps for making accessible content with Microsoft tools. Microsoft Word and Google Docs have step-by-step guides on how to make your content accessible. Use sufficient contrast for text and background colours – high level of contrast between text and images makes it easier to read and comprehend.Ensure that colour is not the only means of conveying information – people who are blind, have low vision, or are colorblind might miss out on the meaning conveyed by particular colors.Add meaningful hyperlink text – screen readers can scan for links, so informative link text is helpful.Use a simple table structure and include a heading row rather than start with data in the first row.Use built-in headings and styles – this preserves tab order and makes it easier for screen readers to read your document, as well as generate automatic tables of contents for long assignments.Add alt text to images, drawings, and other graphics – this provides screen reader users with an audio description of what’s on screen.Quick tips to make your documents more accessible: ![]() There are things that you can do to make your written work more accessible, whether you are using Microsoft Word or other editing software. Our Social media module has more information on creating social media content. This also helps avoid accidentally creating hashtags that go viral for all the wrong reasons. For example, #weloveaccessibility would become #WeLoveAccessibility. This type of formatting is referred to as camelCase. An easy way to make hashtags more accessible is to capitalise each word in the hashtag to make it easier to read. Hashtags can be difficult for people with cognitive or visual impairments to read because of the way the words run together. This is easy to do, and Twitter and Facebook both have guides on how to do it. One way to provide a better experience with your social media posts is to provide a text alternative, or alt-text, for your photos. Social media is often image heavy, which can disadvantage people with visual impairments or slow internet connections. Practicing increasing the accessibility of your content on social media is an excellent way to get into good habits. Depending on how public your profiles are, your audience may be much larger than you expect. Many of us use social media to share things about our daily lives, to talk with our friends and to upload photos and videos. Social media is one of the places where it’s easiest to forget about accessibility because it’s so personal and immediate. Here are our top tips for social media, documents and presentations. There are a lot of excellent step-by-step online guides on increasing the accessibility of different kinds of content. Create accessible social media, documents and presentations ![]()
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